TIMBERLINE LAND SERVICES
Terms and Conditions Effective Date: 4/20/2026
These Terms and Conditions (“Terms”) govern all services, quotes, estimates, and agreements between Timberline Land Services (“Company,” “we,” “us,” or “our”) and the client (“Client,” “you,” or “your”). By requesting a quote, approving an estimate, scheduling work, or allowing any services to begin, you agree to be bound by these Terms. These Terms are incorporated into any quote, estimate, invoice, or contract we provide.
1. Services Provided
We specialize in forestry mulching, land clearing, selective brush clearing, pasture reclamation, trail opening, and related services using specialized heavy equipment (e.g., mulchers, skid steers, or other machinery). Services typically involve grinding vegetation and small-to-medium trees into mulch left on-site for erosion control and soil enrichment.
The exact scope of work, including the property address, areas to be cleared, any exclusions (e.g., large trees, stumps over a certain diameter, rock removal, grading, or debris hauling), and any special instructions, will be detailed in the separate Quote/Estimate or Service Agreement.
We reserve the right to refuse or modify any job if site conditions (e.g., steep slopes, wet ground, hidden hazards, or protected species) make the work unsafe or impractical.
2. Site Access and Preparation
You grant us and our equipment safe and unobstructed access to the work site, including any necessary rights-of-way.
You are responsible for clearly marking or identifying: property boundaries, underground utilities, septic systems, wells, irrigation lines, buried cables, fences, structures, or any other obstacles/hazards.
We are not responsible for damage to unmarked or improperly marked items. We recommend you contact 811 (Ohio One Call or equivalent) before work begins for utility locates.
You must ensure the site is free of trash, debris, or other materials that could interfere with our equipment.
We may need to remove or relocate minor obstacles at additional cost if not disclosed in advance.
3. Timeline and Delays
Any estimated start and completion dates are approximations only and are not guaranteed.
We are not liable for delays caused by weather, site conditions, equipment breakdown, material shortages, client changes, or events beyond our reasonable control (force majeure).
Work will generally be performed during normal business hours (Monday–Friday, daylight hours) unless otherwise agreed.
4. Payment Terms
A deposit of 25% may be required to schedule work, depending on job size.
Full payment is due upon completion unless other terms are agreed in writing. (Same day preferred)
We accept cash, ACH/bank transfer, check, credit/debit card, Apple Pay, Google Pay, etc.]. Credit card payments may incur a convenience fee.
Invoices not paid within 15 days are subject to a late fee of 2% per month (or the maximum allowed by law).
You are responsible for all collection costs, including reasonable attorney fees, if we must pursue unpaid amounts.
Any additional work or change orders requested after the initial agreement must be approved in writing and may result in adjusted pricing.
5. Pricing and Change Orders
Our Quote/Estimate is based on current site conditions and information you provide. If actual conditions differ significantly (e.g., denser vegetation, wetter soil, larger trees, or additional areas), we will notify you and provide a revised quote before proceeding with extra work.
Forestry mulching is often priced by the hour, by acreage, or as a fixed project price. Because results can vary with terrain and growth density, fixed-price jobs include reasonable allowances for normal variation.
6. What Is Included / Not Included
Included (unless otherwise stated): Forestry mulching of specified areas, leaving mulch in place, basic cleanup of equipment tracks.
Typically Not Included: Removal/hauling of mulch or debris, large tree removal (>6–8" diameter, depending on equipment), stump grinding below ground level, grading/fine leveling, seeding, erosion control matting, permitting, or environmental surveys. These can be added for an additional fee.
7. Liability and Insurance
We carry general liability insurance and workers’ compensation. Our liability is limited to the value of the services provided.
You agree to indemnify and hold us harmless from any claims, damages, or liabilities arising from: (a) your failure to disclose site hazards, (b) pre-existing conditions, or (c) your negligence.
We are not responsible for damage to lawns, driveways, fences, or landscaping outside the agreed work area caused by necessary equipment access, unless due to our gross negligence.
We are not liable for indirect, consequential, or punitive damages (e.g., lost profits, crop loss, or diminished property value).
8. Warranty / No Guarantee
We warrant that our work will be performed in a professional manner consistent with industry standards.
Due to the nature of land clearing (variable terrain, weather, regrowth of vegetation, soil movement), we provide no guarantee against future regrowth, erosion, or exact aesthetic results. Mulch left on-site is for erosion control and soil improvement but may shift or decompose over time.
Any warranty claims must be made in writing within 30 days of job completion.
9. Safety and Compliance
You agree not to interfere with our operations or enter active work areas while equipment is operating.
We comply with applicable safety regulations, but you remain responsible for any required permits, environmental restrictions, or local ordinances related to the property.
In Ohio, certain activities (e.g., pesticide application if part of follow-up work) may require specific licensing—we will advise if relevant.
10. Termination and Cancellation
Either party may terminate the agreement for material breach with written notice.
If you cancel after we have mobilized equipment or begun work, you will be responsible for all work performed to date plus mobilization/demobilization fees and any lost time.
We may suspend or terminate work immediately if unsafe conditions exist or payments are not made as agreed.
11. Governing Law
These Terms shall be governed by the laws of the State of Ohio. Any disputes will be resolved in the courts of Holmes County or the nearest appropriate jurisdiction.
12. Entire Agreement / Amendments
These Terms, together with the Quote/Estimate and any signed Service Agreement, constitute the entire understanding between the parties. Any modifications must be in writing and signed by both parties. If any provision is found invalid, the remaining provisions remain in effect.